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Accrual Vouchers
Check the following and then try to recreate an accrual voucher.
1. Automatic Numbering File Maintenance-
The Last Closing Date should be set to the date before the 1st date of the current period (i.e. 05/31/95 when June is the current period.)
2. Name and Options File Maintenance-
The Require Voucher Selection Option should be set to Y .
3. Enter a voucher in daily processing. In Select Vouchers file, hit F4 and accrue the voucher.
N.B. Accrued Vouchers are processed as of their Receipt/Age date which MUST be in the
current period. You cannot accrue for past or future periods.
4. Post the voucher .The voucher will post.
5. APDIST file shows an accrual transaction for June and a reversing transaction for the next period.
6. APHDR file shows that the voucher is still there. The Accrue Status: Accrued .
7. Back in Voucher Entry, change the cost of the accrued voucher and change the status to Re-accrue.
Post vouchers again.
8. In APDIST, the date of the original reversing transaction is changed to the current period. Thus the
first accrual is cancelled. There is also now a second accrual transaction for June at the new cost and
a new reversing transaction for the next period - also at the new cost.
9. Back in Voucher Entry, change the status of the voucher to Un-accrue. Post vouchers again.
10. In APDIST, the date of the reversing transaction has been changed to the current period, thus cancelling the accrual.
11. Accruing vouchers does not affect any other files. The current transactions file will only be updated when you unaccrue the voucher, select it and post it.
