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Accounts Payable - Daily Processing Procedures
Accounts Payable - Daily Processing Procedures
Entering Vouchers
1. Enter the vendor information and dates of purchase on screen 1. Leave the status field blank.
Enter the line item detail on screen 2.Fill in Location and GL account defaults.Escape , Alt-A and F5 to process.
2. Run the Pre-Post Voucher Report.
3. Select the vouchers to be posted. F6 to select all items, S to select individual items.F5 to process.
4. Post the vouchers according to the cutoff date; enter to default todays date.
Vouchers that are posted will update the follwing files among others:
APHDR, APLIN, APBB(if check entered in screen 1), APLINH, APTRAN, APVENDH as well as the inventory files.
Paying Vouchers
1. Go to select cash disbursements. Choose the vendor at the vendor key prompt by Alt-Z. Press enter and the Vendor name will default.
2. Enter the Check No., Check Date and Check amount on screen 1. Also enter any discount which is to be taken on payment of the voucher.
3. Alt-2 to go to screen 2.
4. On screen 2 the vouchers which are due to be paid will appear with the amount due inthe open amount field. Enter the amount being paid against the voucher in the pay amount field. If fully paid the open amount field will default to zero.
5. When the remaining amount has been used up totallly, escape to screen 1. Press F5 to process.
6. Pre-check selection report allows you to review the invoices which you have chosen for payment.(See Help F1).
7. Go to Cash Disbursements. Choose Pre selected. Enter the defaults necessary(NB Cash a/c).
Press F5. Choose output selection. Enter the check number. Press Enter.
The check will print. Then post the check at the prompt.
8. Verify the above transactions in the Vendor profile.
