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Copyright © 1996 Platinum Software Corporation. All Rights Reserved.
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AP VOUCHER POSTING TO THE DISTRIBUTION TO GL FILE
Additional records will post to the APDIST file when an item is in an OVERSOLD state in inventory. Here is an example where the entry to the inventory control account (pulled from INCLASS) and the COGS account (pulled from the INLOC) are intentional entries made by the system:
1) Item X exists in inventory where item X’s costing method is FIFO, and oversold method is average or last. There is no quantity on hand for this item, and the average or last cost is 5 in INLOC.
2) User sells quantity of 1 of item X through Accounts Receivable. Posting this invoice creates 2 records in INDIST: DR of 5 hitting COGS account and a CR of 5 hitting the inventory control account.
3) User purchases quantity of 1of item X in accounts payable where the cost is 8. When this voucher is posted 3 records post to APDIST: DR of 8 to the inventory control account, DR of 3 to the COGS account (defined in INLOC) and a CR of 3 to the inventory control account (defined in INCLASS). This is posting as designed.
To avoid such entries being made by the system, change cost and oversold method to standard, or use a non-inventoried item (not entering an item key, and will not be recorded in inventory). Do not change the amounts in the INLOC.
