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Copyright © 1996 Platinum Software Corporation. All Rights Reserved.
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APPLYING HANDWRITTEN CHECKS AND ONACT DEBIT MEMOS TO THE SAME VOUCHER
The correct procedure is to apply the handwritten check first, then the ONACT Debit Memo.
For example:
A voucher for $100.00, an ONACT Debit Memo for $70.00, and a $30.00 handwritten check
You would process the following steps:
1. Within , call up the appropriate vendor, enter the handwritten check of $30.00 on Screen 1. Go to screen 2 and apply it to the outstanding voucher. Return to screen 1, <F5> to process, then escape out and post that payment via , HANDWRITTEN CHECKS.
2. Go back to SELECT CASH DISBURSEMENTS, call up the same vendor. On the
CHECK NO. field, hit <F6> key to call up available debit memos. Enter on the $70.00 item. Go to screen 2 and apply it to the remaining balance. Return to screen 1, <F5>, escape, then post in CASH DISBURSEMENTS, PRE-SELECTED TRANSACTION.
3. If you attempt to select the balance, the system will double pay the $30.00 amount of the handwritten check because, by design, once a debit memo applies to a voucher, the remainder of the voucher is automatically selected for payment.
