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ONACT Debit Memos
ONACT Debit Memos
To enter an ONACT debit memo in Accounts Payable, go to DAILY PROCESSING/ VOUCHER ENTRY. Enter the voucher with the <F3> (Debit memo) toggle switch activated. The Debit Memo flag will appear in the upper left hand corner of screen 1. Allow the system to default a voucher number and leave the Apply to field blank. Fill in Screen 2 normally. Do not use negative numbers. Because this is a debit memo, the system inherently recognizes the amounts as negative. Post the voucher normally.
To apply and pay the original voucher, go to SELECT CASH DISBURSEMENTS. On screen 1 of SELECT CASH DISBURSEMENTS, enter the vendor key. An ONACT ENTRY flag should appear in the upper right hand corner of the screen. On the CHECK NO. field, hit your <F6> key to pull up your available debit memo(s). Arrow to the appropriate debit memo and hit <Enter> to select. Once the debit memo is selected, go to Screen 2. Hit <Enter> on your pay amount field. The ONACT amount will default into that field and the amount remaining in the OPEN AMOUNT field will be the net of the invoice and the debit memo. The important consideration to ONACT debit memos is that once a debit memo is applied to the original voucher, all you should do is return to screen 1 and <F5> to process. Do not return back to screen 2 and select the remaining portion of the voucher. Once the debit memo is applied, the system automatically selects the remainder for payment. If the remainder is selected, the net portion of that voucher will be double paid.
